Anytime you need to submit official documents for use in foreign countries, it oftentimes requires that you have these documents verified here in the US before sending them or taking them to other countries. In the U.S., offices of county clerks, secretaries of state or equivalent state filing offices, and even some courts, may be involved in the certification process. The whole process may include Notarization, Secretary of State Apostille/Authentication, the U.S. Department of State Apostille/Authentication, and Embassy/Consulate Legalization.



Notarization is the official fraud-deterrent process that assures the parties of a transaction that a document is authentic and can be trusted. It is a three-part process, performed by a Notary Public, that includes vetting, certifying, and record-keeping. notarization is the assurance by a duly appointed and impartial Notary Public that a document is authentic, that its signature is genuine, and that its signer acted without duress or intimidation, and intended the terms of the document to be in full force and effect.


Apostille and Authentication


Apostilles and authentication certificates validate the seal and signature of a notary or a public official on a document so that it can be accepted in a foreign country.


Apostille: An Apostille is simply the name for a specialized certificate, issued by the Secretary of State or the Department of State. The Apostille is attached to your original document to verify it is legitimate and authentic so it will be accepted in one of the other countries that are members of the Hague Apostille Convention.


Authentication: Documents certified by the State and destined for countries that are not members of the Hague Apostille Convention require State authentication, U.S. Department of State authentication, and Embassy or Consulate legalization. Also, documents issued by the U.S. Federal Government can only be processed through the U.S. Department of State in Washington, D.C. before being presented to the Embassy or Consulate office for legalization. The requirements and processing time for authentication certificates vary by country.


Once your documents have been authenticated at the State level, the next step is to have your documents certified at the U.S. Department of State in Washington, D.C. The federal-issued documents (such as FBI – Background check, Certificate of Pharmaceutical/Export, Trademark, etc.) do not need apostille or authentication of the Secretary of State. They may directly be sent to the office of the U.S. Department of State.


Embassy or Consulate Legalization

Once your documents have been authenticated at the State level or at the U.S. Department of State in Washington, D.C., the next step is to have your documents legalized at Consulate or Embassy of the destination country in D.C.


All documents in a foreign language must include a certified or notarized English translation.

Personal documents we provide notarization and authentication services for include:

➤ Personal Documents:

Birth Certificate

Death Certificate

Marriage Certificate

Divorce Certificate

Court Document

FBI – Background check

▪ Background check of the local police department

U.S. Residence Certificate/Affidavit

Name Change Certificate/Petition for Name Change

Driver's License

Certificate of Naturalization

▪ Translation of Any Document

➤ Affidavits:

Single Status Affidavit

Affidavit of One and The Same

Gift Affidavit
Waiver of Inheritance

➤ Powers-of-Attorneys:

Power of Attorney of Real Estate Transaction
Power of Attorney of Divorce Proceedings
Other Power of Attorney

➤ Study and Immigration related documents:

Proof of Income
Employment Verification Letter 

Bank Statement



Health Certificate/Medical Letter

▪ Family Circumstances Statement

Child Adoption Documents


➤ Notarization:

Certifying “true copies” of documents

Certifying affidavits or Jurat

Certifying acknowledgments

Verification of fact​

Notarization, Apostille, Authentication, Legalization

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