How to apostille a document issued in Virginia?
If your document is issued in the state of Virginia and will be used abroad, an Apostille is required. The Apostille may be affixed to documents bearing the official signature and seal of a currently commissioned Virginia notary public or the current Virginia State Registrar.
Click here to see what should be included in a properly and correctly notarized document.
In Virginia, your original document should be signed and stamped by a local notary public if it’s non-recordable, or certified by the public official (the county/court clerk or registrar) if it’s recordable. Then the Apostille is processed by the Virginia Secretary of State’s Office.
What documents can be apostilled in Virginia?
Any public, private, or corporate documents issued in Virginia can be apostilled. These documents include, but not limited to:
State or Local Background Checks
Petition for Name Change
Copy of Driver’s License
Copy of Passport
Single Status Affidavit
Affidavit of One and the Same
Power of Attorney
Diplomas and Transcripts
Proof of Income
Employment Verification Letter
Articles of Incorporation/Articles of Organization
Company’s Annual Report/Statement of Information
Good Standing Certificate
Corporate Stock Ledger
Contracts and Agreements
How to obtain vital records in Virginia?
To get an apostille for vital records, including birth, death, marriage, and divorce certificates for events that occurred within the state of Virginia, you must first order a certified copy of the vital record. The fastest and easiest way is to order it online at VitalCheck, which is authorized by the government to provide vital records for individuals in America.
What if my documents are federally issued?
Federal documents (like FBI Background Checks, Certificate of Naturalization, and Trademarks) are not authenticated at the state level. In this case, the service you’ll need is the Apostille of the U.S. Department of State.
Special guidelines for documents in Virginia
Documents issued by a Virginia Circuit Court, Virginia Department of Health’s Office of Vital Records, or the State Corporation Commission cannot be notarized. No exceptions. Instead, they are required to be issued within the past 12 months.
Examples of those documents are:
Vital Records (birth, death, marriage, divorce, single status)
Marriage records issued by a Virginia Circuit Court (You must ask for a triple seal to be attached to your marriage record. It will be returned if there is no triple seal.)
Virginia issued circuit court documents (divorce decree, name change, single status)
Virginia State Corporation Commission issued documents
What’s the apostille process, and what should I provide?
2. Mail your documents to our office for processing.
American Notary Service Center 7512 Diplomat Drive, Suite 101, Manassas, VA 20109
Besides Virginia, we can also apostille documents issued from other states, D.C., or the U.S. Federal agencies. The Apostille process can be complicated, time-consuming, and distracting that requires expertise and experience. So just leave it to us! Our experts can provide you with a full range of fast services that allow you to save time and focus on your own careers and key areas.
American Notary Service Center Inc. provides fair, fast, confidential, and professional document notarization and certification services for our clients. We also provide various assistance services to small businesses led by socially and economically disadvantaged groups. Our service helps small businesses obtain federal government contracts, gain a foothold in the market, and boost their sales. For more information, please visit our website at www.usnotarycenter.com, and contact us by calling 202-599-0777 or by email at email@example.com.