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7 items must be contained in every notarial certificate

Updated: Jul 18, 2022

Whether your documents only need to be notarized by a U.S. notary, or the notarized documents will be sent to other government agencies for apostille or multi-step authentications, the notarial certificate of documents should contain the following seven items.

1. Notarial statement/wording

2. The date of the notarial act

3. The location of the notarial act in the city or county where notarization occurs

4. The expiration date of the notary’s commission

5. Notary’s signature

6. Notary’s registration number

7. Photographically reproducible notary seal/stamp

7 items must be contained in every notarial certificate

In practice, improper notarization may result in invalid documents or rejection of subsequent authentication requests. This will cost the applicant extra time and money. It is advised to consult a professional for help.


American Notary Service Center Inc. provides fair, fast, confidential, and professional document notarization and certification services for our clients. We also provide various assistance services to small businesses led by socially and economically disadvantaged groups. Our service helps small businesses obtain federal government contracts, gain a foothold in the market, and boost their sales. For more information, please visit our website at, and contact us by calling 202-599-0777 or by email at


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