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3 Requirements for the Apostille of the federally-issued documents

Updated: Jun 9, 2022

The federally-issued documents refer to the documents that are issued by U.S. federal agencies. When those documents are going to be used out of the U.S., they need to be apostilled if the destination country requiring the document is a member of the Hague Apostille Convention or authenticated if it is not a member, by the U.S. Department of State (DOS).

Examples of commonly authenticated federally-issued documents include:

  • U.S. Department of Agriculture

    • Animal/Plant Certification

    • Animal Health certifications

  • U.S. Department of Justice

    • FBI – Background check

    • U.S. Federal Court Documents

    • U.S. Bankruptcy Court Documents

  • U.S. Department of Homeland Security

    • Immigration Certifications

  • U.S. Department of Health and Human Services

    • Certificate of Foreign Governments

    • Certificate of Pharmaceutical/Export

  • U.S. Patent and Trademark Office

    • Trademark

Before presenting your document to the DOS, make sure it meets the three requirements below:

  1. Must be executed by U.S. federal agencies

  2. Must include a legible signature of the official's name, printed name and title, and seal of the agency

  3. Must be on agency letterhead

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If the destination country is one of the Hague Apostille countries:

If the destination country is one of the Non-Hague Apostille countries:


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