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How to Request a Vital Record from the U.S. Department of State?

Updated: Mar 23, 2022

A U.S. citizen can request overseas birth, death, and marriage records from our Vital Records Office of the U.S. Department of State including a:

  • Consular Report of Birth Abroad (FS 240)

  • Consular Report of Death Abroad

  • Certificate of Witness to Marriage

  • Panama Canal Zone Birth and Death Certificates

  • Apostilles

1. Submit a physical, notarized letter with the following information

  • Full name of document holder (include first, middle, and last name)

  • Date of death/birth (Month Date, Year) and place of death (City, Country)

  • Your signature

  • The mailing address

  • Your phone number

  • Your email address

2. Submit a copy of your valid photo ID (e.g. driver's license)

3. Send a $50.00 check or money order. Additional copies are $50.00 each.

Due to public health measures to prevent the spread of COVID-19, you should expect delays in processing your request for vital record services. It may take the office 3-4 months to process your request from the date we receive it. Because of the unique nature of the records, they cannot provide expedited service. Some records may require an in-depth, manual search at the Federal Records Center. A manual search can take months to complete.

Additionally, due to Privacy Act requirements, the Vital Records Office can only issue physical records, electronic copies of records will not be provided.

Source: the U.S. Department of State


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