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Apostille Rejection Reasons in Virginia

Updated: Sep 1, 2022

When you submit your documents for apostille or authentication, make sure to it's properly notarized. In case the document type is not allowed to be notarized, it should satisfy other requirements. Never try to apply apostille without any preparation. To save time and energy, you're welcome to refer to our experts or send us an inquiry for guidance.

1. Why would a notarized document be rejected?

Each Virginia Notary Public has taken an oath of office, in part, stating they will follow a specific set of guidelines when notarizing documents. A Notary acknowledgment can be rejected for a variety of reasons, including, but not limited to:

  • not having a proper acknowledgment on each document presented (notarial statement must reflect what is being notarized. i.e. – signature(s) or true copy of an original);

  • the State and city/county where the document is being executed is not indicated;

  • the notary’s registration number is either missing or incorrect;

  • the notary’s expiration date is either missing or incorrect;

  • the notary stamp or seal is either missing or incorrect;

  • the stamp/seal for the notary is not an exact match to their commissioned name. You can verify the commission information for your notary here Notary Commission Verification

  • the notary did not sign his/her name on the notarized document;

  • notarization date on the document is more than 12 months old;

  • document is not dated;

  • the notary acknowledgment must be in English;

  • the entire notarization must be on the same page;

  • required items for notarization must be listed as part of notarization and not just included in the document; or

  • document is a photocopy of a notarization.

To avoid delay in processing, be sure to look over your documents before submitting them to the Secretary of the Commonwealth’s Office to verify all information is accurate and present.

2. Why would a Vital Record document be rejected?

3. Why would a Court document be rejected?

4. What are examples of documents that cannot be notarized?

5. How do I ensure my document was notarized properly?

If you don't want to spend a lot of time and energy getting into it, your best bet is to let a professional do it for you.

💁‍♂️ Order the service below for State and Local documents signed by a notary.

💁‍♂️ Order the service below for Federally-issued Documents.


American Notary Service Center Inc. provides fair, fast, confidential, and professional document notarization and certification services for our clients. We also provide various assistance services to small businesses led by socially and economically disadvantaged groups. Our service helps small businesses obtain federal government contracts, gain a foothold in the market, and boost their sales. For more information, please visit our website at, and contact us by calling 202-599-0777 or by email at


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