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New York Birth Certificate Apostille Process

A New York birth certificate may need to be apostilled when it is required for official purposes in a foreign country that is a member of the Hague Apostille Convention.

As part of our ongoing commitment to assisting individuals with document apostille and authentication, we understand the need for a straightforward and hassle-free apostille process. At the American Notary Notary Center, we aim to simplify this often complex procedure to make it accessible to everyone who requires it.

Understanding the Apostille Process

An apostille is a certificate that verifies the authenticity of a document for use in a foreign country that is part of the Hague Apostille Convention (⬅click for a full list of countries that accept Apostille). The apostille certifies the authenticity of the signature, the capacity in which the person signing the document has acted, and identifies the seal or stamp that the document bears, ensuring it will be recognized as valid abroad.

Many individuals, whether for personal or professional reasons, find themselves in need of an apostille when dealing with international matters.

Why Ease and Efficiency Matter

Navigating the requirements for obtaining an apostille can be overwhelming, especially for those unfamiliar with the process. Long waiting times, unclear instructions, and complex paperwork can all contribute to delays and frustration. By streamlining the apostille process, we aim to alleviate these challenges and provide a seamless experience for our clients.

Apostille Service Process for Birth Certificates from New York

Step 1. Obtain an original certified copy of your birth certificate

An original certified copy usually bears the original signature and embossed seal or colored stamp and has terms like “true copy”, “certified true copy”, “certified”, etc.

For Birth Certificates from New York City, please contact the New York City Department of Health and Mental Hygiene (call 311, or 212-NEW-YORK (212-639-9675)) or use the government-authorized platform to order. When ordering your record you will also need to request a “Letter of Exemplification.”

For Birth Certificates from elsewhere in New York State other than NYC, Contact the New York State Department of Health, Vital Records Certification Unit (855-322-1022)  or use the government-authorized platform to order.

Step 2. Order the Apostille Service

*County Clerk Certification Service needs to be added to the apostille order for your city or county-level issued birth certificates.

(No need to add this service only if your birth was issued by the New York State Department of Health and bearing the signature of the Director of Vital Statistics or NYS Registrar.)

Estimated processing time - Check here.

Step 3. Mail the original certified copy of your birth certificate to the address below for further processing (with your order#)

American Notary Service Center Inc.

7512 Diplomat Drive, Suite 101,

Manassas, VA 20109

Tel: 202-599-0777

That's it. Once the apostille is completed, we will mail it to your mailing address, either domestically or internationally. Shipping costs apply.

We provide apostille, authentication, and embassy legalization services for other personal documents and corporate documents issued in 50 states and DC.

If you have any questions and do not know which service to order, please contact us by describing ① the type of the document, ② which state the doc is from, and ③ in which country the doc will be used, and we will get back to you as soon as possible.


American Notary Service Center Inc. provides fair, fast, confidential, and professional document notarization and certification services for our clients. We also provide various assistance services to small businesses led by socially and economically disadvantaged groups. Our service helps small businesses obtain federal government contracts, gain a foothold in the market, and boost their sales. For more information, please visit our website at, and contact us by calling 202-599-0777 or by email at


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