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Notices after an Apostille or Authentication

Updated: 4 days ago

So after a few weeks or months, you finally obtained an Apostille Certificate or Authentication Certificate or stamp from the competent authority. Cheers! Here are some heads-up to avoid invalidating your document. It will save you time and money.

The main principle is to keep your document as is. Once a document has been certified, apostilled, or legalized, it becomes “official” and it is crucial to keep it complete and intact just like that.

  • Notice#1 - Be gentle and mindful when opening your envelope. You'll be frustrated when you find your documents are destroyed due to a bad manner of opening them. Sometimes, the stickers, stamps, or grommets may get stuck on an envelope, and if you pull the document out unconsciously, those affixes may fall off or detach.

  • Notice#2 - Don't alter, modify, add, or cross out any content of your document.

  • Notice#3 - Don't remove or add any pages to your document.

  • Notice#4 - Different authorities may use various methods of affixing the Apostille to the document. Don't remove the staples, (multi-colored) ribbons, wax seals, impressed seals, self-adhesive stickers, grommets, etc.


For anyone who'd like to use our apostille and authentication service,

Step 1. Order the Apostille or Authentication service based on the destination country.

▶️ If the destination country is a member of the Hague Convention of 1961, it needs to get the Apostille from the Secretary of State. Once the apostille is completed, It is ready for use.

▶️ If the destination country is NOT a member of the Hague Convention of 1961, more steps are needed. Specifically, the document needs to be authenticated by the U.S. Department of State, and the embassy of that destination country which is located in Washington D.C.

Step 2. Mail us the original physical copy of your document.

Mail it to the address below for further processing (with your order#).

📮 Mailing Address

American Notary Service Center

7512 Diplomat Drive, Suite 101,

Manassas, VA 20109

💡In case you don't know whether the document you have will suffice the requirements. Don't worry. You'll be guided with an instruction email regarding your case from our customer service team after you place an order. It's highly recommended to follow the guidance to avoid any possible rejections or multiple mailings.

The Apostille process can be complicated, time-consuming, and distracting that requires expertise and experience. So just leave it to us. Our experts can provide you with a full range of fast services that allow you to save time and focus on your own careers and key areas.

We provide apostille, authentication, and embassy legalization services for other personal documents and corporate documents issued in 50 states and DC.

If you have any questions and do not know which service to order, please contact us by describing ① the type of the document, ② which state the doc is from, and ③ in which country the doc will be used, and we will get back to you as soon as possible.


American Notary Service Center Inc. provides fair, fast, confidential, and professional document notarization and certification services for our clients. We also provide various assistance services to small businesses led by socially and economically disadvantaged groups. Our service helps small businesses obtain federal government contracts, gain a foothold in the market, and boost their sales. For more information, please visit our website at, and contact us by calling 202-599-0777 or by email at


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